Creating and Managing Workspaces

What is a workspace?

A workspace is a self-contained knowledge environment. It has its own documents, its own search index, and its own user access list. Use one workspace per project, client matter, or team — whichever grouping makes sense for how your organisation works.

Users only see the documents in workspaces they have access to. Workspaces do not share documents with each other unless you explicitly add the same documents to multiple workspaces.

Creating a workspace

1. 1From the Mnemo dashboard, click 'New Workspace'.
2. 2Give the workspace a descriptive name — for example, 'Riverside Project' or 'Policy Library'.
3. 3Add a short description (optional) to help other users understand what this workspace is for.
4. 4Choose who can access the workspace: All organisation members, or specific named users.
5. 5Click Create.

Managing workspace access

1. 1Open the workspace and click Settings.
2. 2Go to the Members tab.
3. 3To add a user, start typing their name or email and select them from the list.
4. 4To remove a user, click the remove button next to their name.
5. 5Changes take effect immediately — users gain or lose access to the workspace straight away.

Deleting a workspace

Deleting a workspace permanently removes all documents and conversations within it. This cannot be undone.

1. 1Open the workspace and click Settings.
2. 2Scroll to the Danger Zone section at the bottom of the page.
3. 3Click Delete Workspace.
4. 4Type the workspace name to confirm, then click Delete permanently.