Knowledge Assistant
Ask your documents a question. Get a cited answer.
Mnemo's knowledge assistant is the day-to-day interface for your team. Instead of hunting through folders and files, they ask a question and get a direct, sourced answer drawn from your organisation's own knowledge base.
What using Mnemo feels like
It is less like searching a database and more like asking a colleague who has read everything. The difference is that Mnemo tells you exactly where it found the answer.
What are the planning consent conditions from the Riverside project?
The planning consent for the Riverside development (LPA ref. RIV-2021-0043) includes 12 conditions. Condition 4 requires pre-commencement approval of materials, and Condition 7 sets noise limits during construction. Full conditions are listed in the Riverside Planning Decision Notice, pages 8–11.
What is our policy on data retention for client files?
Under the firm's Data Governance Policy (v2.3), client project files are retained for 7 years from project completion. Electronic records are archived to cold storage after 2 years. Destruction requires written sign-off from the practice director.
Has any previous project used the same structural system as the Elm Street scheme?
Yes. The Morrison Street Car Park (2018) and the Kelburn Civic Centre (2020) both used a post-tensioned flat slab system on piled foundations in similar ground conditions. The structural reports for both projects are available in the archive.
The daily workflow
Mnemo fits into how your team already works. There is no new process to learn. They ask questions the way they would ask a colleague — and Mnemo handles the search.
Ask a question
Type a question in plain English. No search syntax, no Boolean operators, no need to know which folder something is in.
Get a direct answer
Mnemo reads across all indexed documents and produces a concise, accurate answer. It draws only from your organisation's knowledge — nothing else.
Verify the source
Every response includes a citation: the document name, section, and the specific passage that supports the answer. One click takes you to the original.
Ask a follow-up
The conversation is contextual. If you want more detail, a different angle, or a comparison with another project, just keep asking.
What teams use it for
Finding planning conditions from previous projects
Checking internal policy before drafting a response
Searching contract clauses across a client portfolio
Reviewing regulatory guidance from multiple documents
Retrieving past decisions to inform current work
Preparing briefing notes from a large document set
Checking whether a question has been addressed before
On citations: Mnemo will not present a response without a source. If it cannot find a reliable answer in your documents, it says so. This matters for professional organisations where accuracy and traceability are a requirement, not a preference.
Organised by workspace
Mnemo uses workspaces to keep different knowledge bases separate. Each workspace has its own document set, access controls, and conversation history. Teams see only what they are meant to see.
Project workspace
One workspace per project, client, or matter. Teams query only the documents relevant to their current work.
Policy & procedures
A central workspace for firm-wide policies, procedures, and guidance — searchable by anyone in the organisation.
Regulated access
User permissions are set at the workspace level. Sensitive matters can be locked to named individuals.
See it working with your documents
The most effective way to understand Mnemo is to try it with a sample of your own material. We set up a pilot workspace, index a representative document set, and walk you through a live session.
Start your 14-day free trial